When creating drawing sheets in Autodesk Revit we have an option to use Project Information (Manage Tab) to fill in predefined parameters which then automatically fill in the text in the title box on all the sheets that we create.
One of the parameters is Project Status, where we can type in whatever we want to show for the Status - for example Tender Issue, Preliminary, Construction or As Built. Because this parameter is a type parameter it effects all the drawings we create.
This tip is an addition to a previous Revit blog. Let’s say, as per my previous blog, that you want to show project status as Preliminary status with a red coloured circle and Construction status with a green coloured circle. In this case, you also want As Built with a blue circle (with this method we can have multiple statuses).
My previous blog used a simple yes/no visibility parameter and a simple formula but for three options we need to do this a little bit differently. First of all, we need to edit (or create) our drawing title block. For the status info, we then add some text and a coloured circle for each status option.
Now open the Family Types dialog and add a new parameter as an INTEGER - name it Project Status, make sure it’s a Type and then group it under Other.
We then add three Yes/No parameters and name them Preliminary, Construction & As Built, making sure they are a Type and grouping them under Visibility. We add a formula to each of these. The formula is = Project Status = 1.
(Set the number at the end different for each parameter e.g. 1,2,3).
When Project Status is 0 then all three statuses are off, when project Status is 1 the Preliminary text and its coloured circle will be visible, and so on for the other statuses.
OK the Family Types dialog and then select the Preliminary text and its coloured circle; in properties under visible we click on the Associate Family Parameters button and select the corresponding Preliminary parameter. Repeat this for the Construction text and As Built and associate them to their corresponding parameters.
We now place the Construction text, Preliminary text, As Built text and circles on top of each other, save the title block family and load into a project.
When we create a new drawing sheet in the project, using the title block we just created we can now change the status by selecting the title block and Edit Type and changing the Project Status number. This turns on or off the Preliminary / Construction / As Built text and its coloured circle as is required.
If you are looking for a more robust approach to managing your CAD drawings check out our Revit drawing management software for automatic numbering and version control, alternatively, if you have any other enquiries or want to explore our Revit training option, please send us a message: